Fall 2016 GSA Award for Conferences

NC State Graduate Students,

The application for the Fall 2016 GSA Award for Conferences is now available. Each year, the GSA Award for Conferences gives over $15,000 to support graduate student travel to present research conducted here at NC State. The award is intended to cover the full cost of a conference, and has a maximum amount of $1,500 per applicant.

The Fall 2016 Award operates on the following timeline:
Travel Dates: February 16, 2016 – February 15, 2017
Application Deadline: September 15, 2016 by 5:00 pm
Notification Date: November 15, 2016

To apply, submit a completed application (with CV, unofficial NC State transcript, and a copy of your conference abstract) and two letters of recommendation. More information can be found under the “Conference Award” tab of this website, or by clicking here. Any additional questions should be sent to the GSA VP of Academic Affairs, Jessica Nash, at gsa-vpacademic@ncsu.edu.

Graduate Student Association Formal

Annoucement Background New 3

The Executive Board and Social Committee invite all NC State graduate and professional students to the First Annual Graduate Student Association Formal. This event will allow NC State graduate and professional students a chance to meet the 2016-2017 Executive Board and mingle with other graduate students for a night of fun after (or before) final exams and thesis/dissertation defenses!

Date: Friday, April 29th, 2016 8:00 pm – 11:00 pm

Location: CAM Raleigh is located at 409 W. Martin St., Raleigh, NC 27603.

            ****Transportation will not be provided. Other options are: carpooling (parking may limited in downtown Raleigh), Uber/Lyft (contact the PR officer for a code for your first free Uber ride), or the local bus route 11

Important Information: Tickets may be purchased through Eventbrite. Tickets are limited and will be on sale until April 23 or until they sell out. Students may bring a guest. All attendees MUST be 21+ with a valid ID or proof of age. There will be an open bar and hors d’ oeuvres will be served.

Attire: Dress to impress! Cocktail/Semi-Formal/Creative Black Tie optional

Contact: PR Officer Charlena Wynn, ugsa-public-relations@ncsu.edu & Social Chair Melissa White, mmwhite8@ncsu.edu 

Facebook Event Page

We look forward to seeing you there.


The 2015-2016 GSA Executive Board and Social Committee 

2016-2017 Executive Board Personal Statements

Presidential Candidates

Tyler Allen

Hello, I am Tyler Allen, a PhD student in Comparative Biomedical Sciences. I am very excited to be running for the position of President for the Graduate Student Association (GSA). I was born in Houston, TX, and have lived in North Carolina for the past 10 years. I attended NCSU for my Bacehor’s in Molecular, Cellular, and Developmental Biology. Over the years I have attended this university, I have seen, first-hand, graduate students make great strides in terms of progression; I have also seen just how key the GSA has been in this progression. My desire to continue this upward trend and work with the brilliant minds of the GSA to make the graduate student experience as fulfilling as it can be is the main reason I am interested in serving in this position.

The current President, Jacob Majikes, has done an outstanding job during his term, and I hope to follow in his footsteps while also blazing my own path. I enjoy seeing the increased the amount of development opportunities graduate students have outside of their specific field/area, and wish to expand upon that. I currently serve as the Vice President of External Affairs, and in this position I have the opportunity to frequently interact with several graduate students, administration, and represent the GSA at several events. In this position I have also had the chance gain experience with the behind-the-scenes work that goes on with the executive team, something extremely important for anyone who is interested in a presidential position in an organization.

I have a plethora of leadership/service experience, and enjoy the responsibilities that comes with these positions. I currently serve as a Chapter Resident Director for the office of Fraternity & Sorority Life. Some of my past experience includes: : President of the NCSU Omega Psi Phi Fraternity chapter, Representative on the Student Center Board of Directors, Chapter Resident Advisor for Sigma Phi Epsilon Fraternity, Resident Mentor, Advisor for multiple University organizations, and many more.

I am also very familiar with the university and its departments. I have worked with the Office for Institutional Equity and Diversity (OIED), the Department of Fraternity and Sorority Life, the Women’s Center, and the Graduate School, to name a few. I would love to help bridge the gap between us graduate student and the rest of the university, and enhance our experience while here.

Thank you for reading my personal statement and I look forward to working with you in the future. I promise, if elected, I will serve in this position to the best of my ability, and will ensure that the GSA continues to stay committed to enhancing the experience of all graduate students!

 VP of Academic Affairs Candidates

Jessica Nash

My name is Jessica Nash and I am fourth year graduate student in the Department of Materials Science and Engineering. I am writing this personal statement to accept the nomination for the GSA VP of Academic Affairs for 2016-2017. I have been involved with GSA for two years. For 2014-2015 I was the Vice President of my departmental GSA and a rep to the GSA, serving as the chair of the Research Recognition Committee, This year (2015-2016), I am Vice President of Academic Affairs, a position which is the executive board liaison for the Research Recognition Committee.

The main task of GSA’s Research Recognition Committee is the award the GSA Award for Conferences. When running for VP of Academic Affairs last year, my main objective was to revise the application process for the GSA Award for Conferences so that graduate students could apply for advance funding. In the past, students could only apply for the GSA Award for Conferences after their conference travel took place, preventing many without funding from applying. This year, I changed the deadlines so that students may apply for funding in advance of travel. In addition to changing submission deadlines for the awards, I have also implemented a new submission system for applications and reference letters. The new submission systems considerably streamline the process for applicants and for those processing the applications.

Because of the changes to the award, we received a record number of applicants last semester. However, we could only award approximately 20% of the applications we received. Though the allocated amount totals nearly 15% of the GSA’s operating budget, the GSA can only provide funding to approximately 10 students each year. For Fall 2013, NC State’s graduate student enrollment numbered over 9,000. With this number expected to increase as NC State follows the 2020 Enrollment Plan’s main goal of increasing graduate student enrollment, the amount the UGSA is able to provide is insufficient for NC State’s graduate student population. In the upcoming year, my main goal would be to continue to advocate for the establishment of additional university wide funds for graduate student travel from the Graduate School.

As the VP of Academic Affairs for 2015-2016, I have revised the GSA Award for Conferences application process and letter submission process, worked with the GSA Research Recognition Committee in applicant selection, met with the Graduate School to plan the Graduate Research Symposium, and served as a graduate student representative to the Administrative Board of the Graduate School. In the upcoming year, I look forward to the possibility of working with the GSA, the Graduate School, and the Research Recognition Committee as VP of Academic Affairs for 2016-2017.

VP of Internal Affairs Candidates

Doug Czajka

My name is Doug Czajka and I am a 2nd year PhD student in the Marine, Earth, and Atmospheric Science Department, where I also completed my Masters degree in May of 2014. I am running for the position of Vice President of Internal Affairs, a position I currently hold. Prior to serving as VP of Internal Affairs, I was the GSA rep for the MEAS department and served on the Departmental Outreach and Leadership Committee (DOLC) during the 2014-2015 academic year.

During my two years of involvement with the DOLC committee, both as a rep member and as executive board liaison, I feel we have made some beneficial accomplishments. We created the start-up funds grant which allows newly formed departmental GSAs to get an advance on their rebate, an incentive to lure new or inactive departments to get involved with GSA. We also created the Best Practices Award for departmental GSAs which allows them to show off their operating procedures and win a cash prize. This is the second year of the Best Practices Award, and we have had a record numbers of departments apply. The DOLC committee will begin to document these practices and create infographics of best practices to serve as a resource that departmental GSAs can use to guide their own operations, get tips, and ensure good standing with the GSA from year to year. We also tested a new model for our leadership conference this year, where we partnered with the Institute for Emerging Issues (IEI) to send graduate students to a 2 day conference/event dealing with the future of work in NC. Hopefully we can work to make the annual DOLC event one that many graduate students find value in and would be eager to attend.


As VP of Internal Affairs I have a few goals I would like to accomplish in the upcoming year. One is to streamline the process that allows departmental GSAs to submit their Letter of Credentials in order to be in good standing with the GSA. This has been a slow process in the past, and one that could use some updating. This will require working with GSA reps to determine what steps in the process are least clear or causing the greatest delay. I would also like to (re)create a beginning of year rep orientation that begins to build a sense of community and professionalism among the incoming GSA reps before the first all council meeting. In addition, I plan to continue keeping the constitution up to date and relevant to the actual workings of the GSA, making changes and amendments as necessary.

My past two years of service with the GSA and on the DOLC have me well equipped to continue serving in the role of VP of internal affairs. I am hopeful that I can continue to work on and improve many of the programs and changes that I’ve been involved with over the last couple years through GSA and the DOLC. Serving on the GSA has allowed me to play a role in making sure that the best interests of graduate students are represented and respected, and I hope to continue serving in this role.

VP of External Affairs Candidates

Melissa White

Hello everyone,

My name is Melissa White. I am currently a second year PhD student in Industrial and Systems Engineering focusing on research in Human Factors and Ergonomics. My current research endeavors have me actively involved with both the University of North Carolina at Chapel Hill and Duke University. I am excited to be running for Vice President of External Affairs for the Graduate Student Association (GSA). I am a born and raised Floridian, where I also completed my BS in Biomedical Engineering with a minor in Anthropology at the University of Miami.  From there, I relocated to the University of Notre Dame where I completed my MS in Engineering, Science and Technology Entrepreneurship. After my Master’s degree, I worked as a Healthcare IT Consultant helping healthcare systems switch to electronic records.

This year I am the GSA representative for my department in addition to serving as the Social Chair for GSA. During my tenure as GSA Social Chair, my committee has organized many events to facilitate interdepartmental networking including trivia, a Carolina Hurricanes game, and Oktoberfest. Currently, my committee and I are working with the Public Relations officer to plan the first graduate student formal. For my own department, we are currently coordinating a research symposium to allow students to present their research and an opportunity to gain feedback on poster presentations for conferences.  These experiences have equipped me with the skills necessary to plan and facilitate the Fall and Spring University Graduate Student Orientations. Furthermore, I serve on the Management Survey Subcommittee with other graduate students to develop a survey to gather feedback on faculty-student relationships. I am also a graduate student representative on the University Standing Committee for Student Health. Through this position, I have been voicing concerns of graduate students in order to ensure student needs are being met by the university’s student health services. This experience with a standing committee will prove imperative as a key component of the VP of External Affairs’ job is to organize graduate students on the standing committees.

I also have an abundant amount of leadership experience from my previous institutions including being President of the University of Miami Chapter of Alpha Eta Mu Beta, an executive board member of Hurricane Productions, an academic excellence representative for the women’s fraternity Kappa Kappa Gamma, event chair for the Engineering Advisory Board at Miami, a Freshman Peer Counselor at Miami, a mentor for student athletes at Notre Dame, and a member of the student leadership board for the Central Florida Cystic Fibrosis Foundation.

If I am to be elected as the VP of External Affairs, I aim to continue the excellent work done by my predecessor Tyler Allen. In addition, I would like to improve graduate student orientation by taking into account current student feedback. Furthermore, I would try to improve the relationships developed by our current president Jacob Majikes across the universities and organize more networking opportunities for students across all of the college campuses in the Triangle. As a member of the community service committee, I would try to implement my experiences from my previous universities to allow graduate students to get involved and give back to the community. For the 2016-2017 academic year, if elected, I promise to serve the graduate student body to the best of my ability. I look forward to the opportunity to work with the GSA, the Graduate School, and  the Community Service Committee to enhance the experience of all graduate students across NC State.


Melissa White

VP of Communications Candidates

Chelsea Doub

Hello Graduate Family,

My name is Chelsea Doub, and I am currently a first-year PhD student in the Higher Education program here at NC State. I am running for the position of Vice President for Communication for the Graduate Student Association (GSA). As it is my first year here at NC State, I have been deeply inspired by the Graduate School community and by NC State as a whole. I graduated from Yale University in 2014 with my Masters in Public Health and graduated with a Bachelors of Science from Penn State University in 2011.

NC State makes the third graduate school that I have been employed at, and it is certainly the most innovative, dynamic and exciting! As a result of my employment and studies at Yale University and my work at Columbia University, I have chosen to run for this position at NC State because I am deeply passionate about graduate life. While the graduate school is often seen as a separate entity within the University, I believe we are an integral part of this University’s culture, success, and reputation. We are leaders in our respective fields and we bring an array of diversity to campus life. My goal is to continue that legacy and serve our graduate community as your VP for Communication. I have a profound understanding of student life and student culture, but most importantly, I value what it means to be a graduate student at a large, public, Research I institution like NC State.

Here at NC State, I have served on the committee of the Scholar Practitioner Symposium, in which I managed the coordination of the events and served as the webmaster. Additionally, as the Doctoral Graduate Assistant for the Division of Academic and Student Affairs, I am spearheading the creation of a Working Wellness Certificate Program for all offices and labs throughout the University. I also currently serve a Chapter Resident Director on campus, as well as the Program Coordinator for the 2016 LeaderShape Institute. My work at Columbia University involved serving as the Director of a program housed at the Medical School. I oversaw the planning, coordination, and implementation of a federally funded summer program. Out of my time spent working at Columbia grew my passion for working with students and also serving as a mentor in student endeavors.

I am sharing my background with you for a number of reasons. The first of which is that in all of my roles, effective communication is the most important aspect of my journey. I also prioritize transparency in both my professional and my personal life. As VP of Communication, I will ensure that students are not only aware of University and the GSA concerns, but understand why both entities pursue certain paths. Lastly, I have had a wide array of experiences that add to my diverse knowledge of people, academic backgrounds, and professionalism.

With that said, I hope that you will envision me not only as your VP of Communication, but as a peer and friend who represents you as student. I will work diligently to ensure a flawless transition from the current VP of Communication’s role and will positively contribute to the Publicity Committee. Additionally, more information about my story can be found at www.chelseadoub.com. Thank you for your time!

Benjamin Dictus

My name is Benjamin Dictus. I am running for the Vice President of Communication position as a first-year PhD student in the Higher Education Administration program. If you’re interested in my past experiences and qualifications, please check out my LinkedIn.

This important role is very much a “nuts and bolts” type of position. Work needs to be completed quickly and with consistency. I promise to do that and believe my past experiences support that claim.  More importantly, I believe in being fun, concise, and genuine. Those three characteristics are important to any leadership position, but especially to people charged with the communication efforts of large organizations. The length of this statement should exemplify all three!

I am excited to serve GSA and my fellow NCSU students. We have an engaging community and vibrant culture at NCSU, but we can work to improve it. My main goal in this role will be to pursue improvement not only in the functions of this position, but also for our community and culture! I aim to accomplish that goal by doing the roles duties promptly while listening to my fellow students and always trying new things.

For example, I could list my accomplishments or try out pointing you to my LinkedIn.


Taylor Simpson

Hello all,

My name is Taylor Simpson and I am a first-year student in the MS of Communication program. I’m writing this personal statement to accept the nomination for the VP of Communications for 2016-2017 executive term. I am honored to have been nominated for this position. I am now halfway through my graduate program and I am confident in my abilities to effectively provide a fluid stream of communication between the UGSA executive board, UGSA representatives, and the graduate student body alike.

I graduated from Grand Valley State University (in West Michigan) in 2015 with a bachelor’s degree in Communications Studies, and plan on working in the communications field upon my graduation from NC State next May. I have been in multiple communication roles, in several organizations — in both a volunteer and paid capacity. Specifically, this has led to extensive experience in digital communications. I’ve run e-mail marketing campaigns for several organizations, maintained e-mail list-servs and company websites, created a vast amount of newsletters, and have been maintaining several blogs for a number of years. My ultimate goal is to own and operate my own communications consulting firm after gaining further experience in the industry from an established organization. My extensive background in the communications field makes me well suited to take on the responsibilities that the VP of Communications holds and I look forward to exceeding your expectations should I be elected.

During my Bachelor’s degree, I served in a numeros amount of leadership positions that qualify me for this position, aside from my communications skill-set. I was a founding member of my school’s chapter of Sigma Sigma Sigma sorority, as well as the first Vice President of Operations. I later served as the both Director of Philanthropy and the Scholarship Chair. In all of these positions, I was responsible for disseminating information not only to our 100 member chapter, but both the Greek Community and the entire student body as well. I co-created and became the Public Relations Officer of GVSU’s Library Student Association Council, which I served on for three years, and also served on several funding boards run through both the Panhellenic and Student Government. I was a member of the All-Greek funding board and the Philanthropic Events board, but served as the Head Chair of the Academic & Professional Affairs board. On these funding boards, I was able to work closely with our school’s large student government and help establish budgets and funding for projects ranging for groups in various departments.

My ultimate goal as VP of Communications is to further improve the lines of communication between the executive board, UGSA representatives, and the general graduate student body. Furthermore, to uphold the values of UGSA, and make long-lasting positive changes in our organization and community alike. I have been involved with student government since high school, and have always enjoyed the responsibility (and fun) that comes with being part of something that is so beneficial to our community. It is my hope to continue this trend here at NC State and contribute to the positive changes made by UGSA this coming term.

I hope you can all trust in my ability to adequately represent my fellow graduate students as the VP of Communications and thank you for your consideration.


Taylor Simpson


Treasurer Candidates

Federico Scholcover

Hello friends!

My name is Freddy, I am a second year student in the Psychology Department’s Human Factors and Applied Cognition PhD program. I am running for the position of Treasurer. My goal in writing this statement is to outline my skills, accomplishments, and qualifications that demonstrate my abilities to successfully fulfill the duties of the GSA Treasurer. By the end of this statement, I will have hopefully convinced you to vote for me.

I completed two degrees, with honors, at the University of Central Florida. The first, in Psychology and the second in Statistics. An emphasis in both degree programs was on how to handle a large set of information. There are really two steps in handling any information. The first is getting that set of information into a useable form. The second, is actually knowing how to interpret the information and to be able to present it to a lay audience. My time as a graduate student in Human Factors has only further emphasized these skills. As part of my research, I’m constantly merging and reconfiguring  data from different sources, with the express goal of communicating my results to others. Furthermore, many of the students I represent in the Psychology department have recognized me for my leadership abilities, electing me for the position of President for the North Carolina State University Human Factors & Ergonomics Society Student Chapter. In my position as President of the Chapter, I have helped to facilitate a doubling of Chapter events and activities while tripling of the number of funds raised from external sources since the previous academic year.

As a GSA representative, I am involved in two subcommittees: The Teaching Effectiveness Committee (TEC) and the Management Survey Subcommittee. As a member of TEC, I have made strong contributions to the direction that the committee has headed in this semester. The committee has two tasks: Hold a soiree in the Fall and an award ceremony in the Spring. I am of the opinion, and I hope those of you who attended are as well, that the soiree we held in the Fall was a successful one. As a member of the Management Survey Subcommittee, I was able to recruit two graduate students from the Industrial/Organizational Psychology PhD program whose research focus and skills aligned almost exactly with the needs of the survey.

As GSA Treasurer, I will have a single overarching goal: continue the wonderful job Mohamed has done this year, both keeping accurate records and making sure that rebates are sent out in a timely fashion. I would like to continue making sure that the Graduate Student Association is known for it’s ability to handle its business in a timely and professional manner. As a member of the executive board, I will be able to continue much of the work that I started while representing the Psychology department. The Management Survey Subcommittee, which I am a part of, have worked very hard on creating a strong survey to represent the interests of graduate students. Working as an executive board member will allow me further opportunity to help this survey make a mark. I take pride in the fact that my work has the potential to make a tangible difference in the lives of graduate students. I hope to continue making a tangible difference.  Thank you for taking the time to read this. I hope to serve you all well in the coming year.

Go Pack!

Federico Scholcover

Secretary Candidates

Rachel Atkins

Hello everyone,

My name is Rachel Atkins and I am extremely excited to be running for the position of Secretary of the university-wide Graduate Student Association (GSA). I am currently in the final stages of completing the second year of my master’s work here at NC State in the Marine, Earth and Atmospheric Sciences (MEAS) department, and will be continuing in the same program to pursue my PhD. My current research projects involve using innovative technologies to assess student engagement with learning tools in geoscience classrooms, which has allowed me to collaborate with researchers at multiple other institutions.

I currently hold the position of President of our MEAS departmental graduate student association (summer 2015-present). I have also previously served as the MEAS GSA Secretary during the 2014-2015 academic year. Prior to NC State, I was also a very active member in my undergraduate departmental Geology Club, and served as president for my Junior and Senior years as well. I enjoy being involved at my university and being able to make a difference in the lives of other students.

In addition to my experience with student associations, I am also the Lead Teaching Assistant of an introductory course (summer 2015-present), giving me the opportunity to manage the lab materials and content as well as the seven classroom TA’s. With an undergraduate background and graduate experience with teaching, I have a particular interest in serving on the Teaching Effectiveness Committee.

My experiences with other student associations have provided me with the tools to excel as an executive board member. I enjoy organization along with detailed record keeping, which are necessary skills of a successful secretary of any organization. If elected, I promise to bring excitement and organization to every project I am involved in!

Thank you for your consideration,
Rachel Atkins

Public Relations Officer Candidates

Caitlin Grimes

To my fellow GSA and Graduate Students:

My name is Caitlin Grimes and I am a 1st year M.A. student in the communication program here at NC State. Though this is my first year at this institution, I bring a wealth of experience and insight from my undergraduate years. I served all four years in Student Government at Marshall University. I served a senator for the College of Liberal Arts where I helped pass numerous bills and well as lobby the state legislature not to cut funding from higher education. I served as recording historian for the Senate executive board my junior year. In my senior year, I served as the chief of staff for the executive branch, where I planned the Homecoming parade and served on numerous committees, such as the Policy & Assessment Committee and Student Conduct & Welfare committee. While on the Policy & Assessment committee, I helped to restructure the assessment structure at the university as well as restructure the grade appeal process.

A great deal of my professional and personal experience has been gained through communication and public relation roles for political non-profits or independent companies. I have a passionate desire to get individuals involved in political decisions that concern them, as well as increased transparency in already established governing systems. In the role as Public Relations officer, I would work tirelessly to increase student engagement on top of the already impressive increase by Charlena Wynn.

In addition to GSA, I have participated in numerous clubs and organizations in my college years. In undergrad, I served as the founder and president of the Women’s Lacrosse Team, where it was my goal to get women who would have otherwise not been introduced to the sport of lacrosse in West Virginia. I participated in Alpha Kappa Psi, a business fraternity, where I worked to include students of non-traditional business majors into the fraternity. Currently, in graduate school, I serve as the advisor for the Wakeboarding & Ski club and the chapter chair for the America’s Future Foundation, a professional networking society here in Raleigh.

As the Public Relations Officer, I would make it my goal to ensure the voice of the GSA makes it out to all of the graduate community, no matter the program. It is my hope that a constant brand of diversity and inclusively will help increase participation in graduate activities and events. I will work with the Publicity committee achieve all of its goals in the next term, as well as make an effort to work to achieve all the goals of my fellow board members.

I hope I can count on your support.


Caitlin Grimes

Graduate Student Association 2016-2017 Election

It’s that time of year again! Nominations are open for eight executive board positions until 8 pm on Monday, Feb. 29th. You may self-nominate as well. Below, you will find important dates, the process, as well as other crucial information about positions. Do not hesitate to contact executive board members about specific positions and duties!

Important Dates

Nominations Open:                     January 25, 2016 during New Business (8 pm)

Nomination Acceptance:            January 25, 2016 – February 29, 2016

Nominations Close:                    February 29, 2016 during New Business (8 pm)

UGSA Council Votes:                March 28, 2016 during New Business (8 pm)

Officer Service Begins:              April 25, 2016 until April 2017

Nomination Process

Eligibility: Any graduate student may be nominated regardless of full-time or part-time status.

Applicants may study within any program (PhD, MS, etc). While having experience with the UGSA is helpful, it is not required. Past officers have successfully been elected without serving as a UGSA Representative first.

Nomination Process: Nominations may be submitted via two methods: (1) an email to the list

group-ugsa-reps@ncsu.edu [or via group-ugsa-execs@ncsu.edu if you are not a current GSA

Rep], or (2) in person during our all-council meetings. In both cases a nomination may be as simple as “I nominate name for the position of position.” Optionally, you may include additional supporting text. All nominations must receive a “second”. A second may be announced verbally at a council meeting, or by a reply to the nomination email. For example “I second the nomination of name for the position of position.”

  1. Nomination Acceptance: Nominees must either accept or decline their nomination prior to the voting period. This may be done in person at a council meeting or via email to the UGSA Reps list.
  2. Personal Statement: All nominees that accept their nomination should submit a personal statement within two weeks of being nominated so that it may be shared with the UGSA Representatives. Additionally, this personal statement will be posted on the UGSA website.

Election Process

Each nominee that has accepted their nomination will be allotted time to address the GSA

Council immediately prior to voting. The time determination is as follows:

  • President and Vice President positions shall each give speeches of 10 minutes or less.
  • Treasurer, Secretary, and Public Relations officer shall receive:
    • A time limit of 15 minutes for each position [Each officer position IS separate]
      • Which will be divided evenly among candidates
      • With a minimum of 2 minutes and a maximum of 5 minutes
    • These [potentially confusing] time limits may be changed at the council meeting via a majority vote, if the council desires to do so.

Voting will commence on paper ballot. In the event no candidate receives the majority of votes, then the two candidates receiving the most votes shall have an immediate runoff. In the event of a tie, the presiding officer will vote to break the tie.

If the election is uncontested, then it will be proceed verbally. The nominee may opt to be present or leave the room. Additionally, “If the nominee’s vote is necessary to break a tie, he or she shall be asked to cast a vote in the presence of the quorum.”

Service Term

As a reminder, each officer serves from April’s GSA Council Meeting at the start of ‘New

Business’ —until— the conclusion of ‘Old Business’ in April of the following year. More or less, exactly 12 months.

Upcoming officers start serving in April, but are elected in March. This month of overlap with the previous officers is a valuable time to begin understanding your new role in close detail.

Although you have no obligation, it may be wise to begin serving or observing alongside them if possible to help ensure a smooth transition.

Reach out to us with questions!

GSA Officer Positions in Brief

  • President
  • Vice President of External Affairs
  • Vice President of Academic Affairs
  • Vice President of Internal Affairs
  • Vice President of Communication
  • Treasurer
  • Secretary
  • Public Relations Officer

Each officer receives a stipend based on their UGSA role. This stipend is determined by the budget passed in the previous year.

As the president’s meetings may be scattered across multiple NCSU campuses and buildings, a parking pass is absolutely essential to the role and will be provided free of charge. All other officers are eligible to purchase a ‘Student Leader’ parking permits if they choose. The SL permit is valid in “C”, “CC,” “CD,” “DD,” “RC,” “RE,” “RP,” “RW,” W,” “P,” and “V” areas.

A detailed description of each role now follows:

Position: President

Liaison to the UGSA Committee: Special Projects and Political Action

Constitutional Definition:

  1. Call and preside over UGSA council meetings
  2. Call UGSA elections and special elections whenever necessary
  3. Represent the UGSA at University and Student Government functions
    1. Be the primary representative for the UGSA on significant university committees, such as the University Council, Tuition and Fee Review Advisory Committees, Chancellor’s Liaison, etc.
    2. Represent the UGSA to the Directors of Graduate Programs (DGPs), Board of Trustees and the Association of Student Governments – Matt
    3. Represent graduate students on any Nomination/Search committees for new University personnel that have relevance to graduate students – Matt
    4. Coordinate with the Secretary and Vice President of Academic Affairs to serve as the UGSA Representative to the Administrative Board of the Graduate School
    5. Communicate regularly with the Student Body President, Student Senate President, Chair of the Faculty Senate, and Chair of the Staff Senate to foster collaboration
  4. Serve as a member and liaison, but not chair, of the Political Action and Special Projects Committee
  5. Perform those duties imposed on the office by the Student Body Constitution.
  6. Connect with, and bring significant and relevant speakers to the UGSA council meetings.
  7. Work with the Treasurer, and then Executive Board, to create, manage, and appropriately adjust the UNIVERSITY GRADUATE STUDENT ASSOCIATION
  8. Lead goal setting discussions with the Officers over the summer
  9. Work with the Vice President for Internal Affairs to coordinate new Representative orientation and update the Representative Information Packet

Position: Vice President of External Affairs

Liaison to the UGSA Committee: Community Service Committee

Constitutional Definition:

  1. Preside over UGSA council meeting at the request of or in the absence of the President
  2. Act as proxy for the President at University or Student Government functions at the President’s request
  3. Serve as a member and liaison, but not chair, of the Community Service Committee
  4. Promote and appoint willing graduate students to serve on University Standing Committees
  5. Actively track attendance of appointed graduate students to University Standing Committees by collecting brief reports following each attended meeting and present these reports during UGSA regular council meetings
  6. Reappoint University Standing Committee seats that have a record of unsatisfactory attendance
  7. Be responsible for maintaining UGSAs “organizational membership” to the National Association of Graduate-Professional Students (NAGPS) and collaborating with the Political Action and Special Interests committee to facilitate transportation, hotel accommodations, payment of attendance fees and advertising to the NAGPS Advocacy Summit (LAD) as well as keep UGSA members apprised of academic enrichment and pre-professional development opportunities external to NCSU
  8. Coordinate the planning and facilitation of the fall and spring International and University Graduate Student Orientations, New Graduate Student Information Fair and Social Event.
  9. Coordinate the planning and facilitation of the spring UNC System Graduate Student Association’s Leadership and Networking Workshop.
  10. Serve as a UGSA representative on the University Standing Committee on Committees.

Position: Vice President of Academic Affairs

Liaison to the UGSA Committee: Research Recognition Committee

Constitutional Definition:

  1. Serve as a member and liaison, but not chair, of the Research Recognition Committee.
  2. Provide leadership for and assist the Research Recognition Committee with the recipient selection process and disbursement of funds for the competitive UGSA Travel Award.
    1. Serve as the contact person for the receipt and response of student inquires related to the UGSA Award for Conferences
    2. Compile, organize and distribute all received application packets by the specified deadline to the Research Recognition Committee.
  3. Work closely with the Graduate School, and be the primary coordinator for Graduate Education Week.
    1. This includes assisting the Research Recognition Committee with the running and hosting of the Annual Graduate Student Research Symposium.
  4. Monitor and educate the UGSA Council on both current and future changes to academic policies at NCSU that affect graduate students.
  5. Coordinate with the President and Secretary to serve as the UGSA Representative to the Administrative Board of the Graduate School.

Position: Vice President of Internal Affairs

Liaison to the UGSA Committee: Departmental Outreach and Leadership Committee

Constitutional Definition:

  1. Be responsible for obtaining a letter of credentials and constitution from each chapter, graduate degree program and SIG, and verify each chapter’s registration with the Student Organization Resource Center
  2. Appoint and oversee the operations of the UGSA Internal Standing Committees and serve as a liaison with those committee chairs
  3. Serve as a member and liaison, but not chair, of the Departmental Outreach and Leadership Committee.
  4. Maintain parliamentary procedure at UGSA council meetings and have a copy of Roberts’ Rules of Order present at each council meeting
  5. Work with the Treasurer and Secretary on the calculation and distribution of chapter rebates.
  6. Give the secretary a list of representatives and chapter (GSA) officers’ contact information.
  7. Notify the secretary to contact the representative and chapter officers if a representative fails to remain in good standing on his/her internal standing committee.
  8. Obtain and verify the minutes of the meetings of the internal standing committees every month.
  9. Lead discussion and revisions of the Representative Information Packet with the Officers before the first Council Meeting of Representatives in August
  10. Plan and coordinate new Representative Orientation with the Officers

Position: Vice President of Communication

Liaison to the UGSA Committee: Publicity Committee

Constitutional Definition:

  1. Maintain the UGSA Website.
  2. Maintain the UGSA email list-serves.
  3. Serve as a member and a liaison, but not chair, of the Publicity Committee.
  4. Work with the Executive Board to provide and maintain a prompt and reliable flow of information from the UGSA and its constituent members.
  5. Communicate pertinent information regularly to the graduate student body in a manner deemed appropriate (blog, e-newsletter)

Position: Treasurer

Liaison to the UGSA Committee: Social Committee

Constitutional Definition:

  1. Keep the financial records of the UGSA.
  2. Serve as a member and liaison, but not chair, of the Social Committee
  3. Work with the Vice President for Internal Affairs and Secretary on the calculation and distribution of chapter rebates.
  4. Coordinate the submission of annual budget requests from the UGSA internal standing committee chairpersons. The budget requests may be submitted in a manner chosen by the Treasurer and approved by the UGSA Council
  5. Submit the annual budget, approved by the Executive Board, to the UGSA Council
  6. Oversee block grant requests in accordance with the UGSA Block Grant Policy.

Position: Secretary

Liaison to the UGSA Committee: Teaching Effectiveness Committee

Constitutional Definition:

  1. Record and maintain minutes of the UGSA council meeting and circulate copies of the minutes to the council members
  2. Maintain a roll of council members and call the roll whenever a roll call vote is taken
  3. Determine and announce whether or not a quorum is present for each council meeting
  4. Serve as a member and liaison, but not chair, of the Teaching Effectiveness Committee as appointed by the Vice President for Internal Affairs
  5. Prepare and carry out UGSA correspondence
  6. Work with the Vice President for Internal Affairs and Treasurer on the calculation and distribution of chapter rebates.
  7. Contact the representative and chapter officers if a representative fails to remain in good standing on his or her internal standing committee.
  8. Contact the representative and chapter officers when the GSA representative is absent from a Council meeting.
  9. Coordinate with the President and Vice President of Academic Affairs to serve as the UGSA Representative to the Administrative Board of the Graduate School

Position: Public Relations Officer

Liaison to the UGSA Committee: Publicity Committee

Constitutional Definition:

  1. Write a Press Release after each All-Council Meeting.
    1. The Press Release should not simply be the meeting minutes. It will instead be a concise summary of the main points discussed at the meeting that conveys to our stakeholders how the GSA is enhancing graduate student life at NCSU.
    2. This should be distributed to all Representatives and any other outlet the GSA deems necessary.
  2. Serve as a member and a liaison, but not chair, of the Publicity Committee.
  3. Hold regular meetings, no less frequently than monthly, with media outlets to ensure the GSA is represented in their publications.
  4. Create an annual report to highlight the GSA’s accomplishments and provide goals for the upcoming year.
  5. Write articles for media outlets after major GSA events.
  6. Proof and provide editorial support to the GSA newsletter submissions prior to publication
  7. Take pictures at GSA events and share them online via Facebook, Twitter, etc.
  8. Keep Twitter and Facebook accounts of the GSA active and updated to effectively communicate with the graduate student body.
  9. Actively recruit students to follow the GSA on Facebook and Twitter at GSA events.
  10. Maintain a presence on departmental GSA Facebook pages and ensure that GSA material is being publicized in the individual GSAs